Stop losing med spa revenue between EMR, POS, loyalty, and your bank.
Reconcilify automatically matches what should have happened to what actually hit your bank—so you catch reimbursement gaps, fees, and errors before they quietly add up. See a full month-end reconciliation for a 3-location med spa in the interactive demo.
Production access isn't available yet. Use the interactive demo to see how Reconcilify fits your practice.
One visit. Five systems. One obvious leak.
Every patient encounter flows through: visit → payment → loyalty → financing → bank deposit. Each step creates a record, and that's where money disappears.
Reconciliation = confirming your EMR (booking system), POS (payments), loyalty programs (Allé/Aspire), and bank all tie out for each visit.
The $29 gap? Processing fees and timing differences. Without automation, you spend hours finding it. Reconcilify finds it in seconds.
The Five-System Problem
Tap the warning icons on mobile. Hover on desktop.
Visit Initiated
Payment Processed
Loyalty Interaction
Financing Recorded
Bank Deposit Arrives
Visit Initiated
Payment Processed
Loyalty Interaction
Financing Recorded
Bank Deposit Arrives
How Reconcilify works
Connect your sources
Secure, read-only connections or CSV imports from your EMR, POS, loyalty programs, processors, and bank.
No heavy IT project, no disruption to existing workflows.
We reconcile the mess
Built-in med spa rules match charges, fees, offsets, reimbursements, and deposits across systems, reflecting realities like memberships, packages, and loyalty redemptions.
You review only what matters
Clean, reconciled views plus an exceptions queue of visits and payments that need attention.
Share this view with your operator, bookkeeper, and CPA so everyone is looking at the same numbers.
See Reconcilify in action
This is exactly how Reconcilify looks and feels. Explore the interface and see how transactions flow through the system.
Alex Rivera
ADMIN
Transactions Need Review3
Review exceptions flagged by Riley AI
5 transactions auto-matched
97%+ confidence • $3,713.5 total
$450.00
Aesthetic Pro Clinic
Oct 17
Matched:
$450.00
$285.00
Botox Treatment - Jones
Oct 16
Matched:
$282.50
$1200.00
Package Sale - VIP
Oct 15
The Numbers Don't Lie
These aren't Reconcilify's statistics. These are the problems every med spa faces.
The Real Cost in Your Practice:
- →Allé discounts applied in Zenoti but never claimed in the portal
- →CareCredit fees varying by 5-10% based on promo codes nobody tracks
- →Bank deposits that never match the EMR because of timezone gaps and net fees
- →8 days of your bookkeeper's time every single month
Figures based on a $5M-revenue med spa group using manual reconciliation and industry financial close benchmarks.
Meet Riley, your built-in reconciliation analyst.
Riley understands med spa patterns—Allē reimbursements, memberships, financing delays, and more—and uses those rules to auto-match most transactions in the background. When something doesn't line up, Riley flags the exception, explains what's wrong in plain language, and suggests the next step so your team can resolve it in minutes instead of digging through spreadsheets.
Want the concrete edge cases?
See 6 common revenue leak scenarios (Allé/Aspire reimbursements, financing fees, split tenders, multi-location deposits, commission clawbacks) and how Reconcilify detects each one.
Designed specifically for medical spas.
Reconcilify understands Allé audits, multi-location complexity, and month-end chaos because it's purpose-built for aesthetic practices. This isn't a generic accounting tool with a med spa label slapped on.
Handles messy loyalty reimbursements and timing differences
- ✓Alle and Aspire redemption flows
- ✓Packages, memberships, and prepaids
- ✓Provider splits and multi-location roll-ups
Respects your constraints
- ✓HIPAA-aligned architecture and PHI boundaries
- ✓Read-only access and least-privilege design
- ✓SOC 2 ready controls for growing groups
Up and running in one day
No heavy IT project. No disruption to your existing workflows. Get started with read-only connections and see results immediately.
Connect your systems
Read-only OAuth connections to your EMR, POS, processors, loyalty platforms, and bank accounts.
We import your history
Automated import of 90 days of transaction history. No manual data entry required.
Review first reconciliation
Review your first automated reconciliation report and see exceptions flagged by our AI.
Total setup time: Under 3 hours total, ~25 minutes of your team's time
Most of this is automated. You only need to be actively involved for about 25 minutes.
Need help? Our team provides onboarding support to ensure your first reconciliation is perfect.
Frequently Asked Questions
Everything you need to know about Reconcilify, pricing, implementation, and support.
Still have questions?
Contact usWhat you can do today
You don't have to guess whether Reconcilify fits your practice. Use the interactive demo and sample data to see exactly how it handles visits, offsets, and deposits before you ever connect a system.
- Watch a full reconciliation of a single visit and a month-end scenario.
- Explore the platform in a click-through sandbox with realistic sample data.
- Share the demo with your operator, bookkeeper, and CPA.